Minutes 15th June 2009
Bollin PTA Meeting
Monday 15th June 2009, 19:30 – 21:00, At The Bollin School
Present
Rafia Javed, Janet Roberts, Helen Callery, Imelda Arthern, Jean-Bruno Villetter, Marilyn Downs, Lynne Manifould, Milena Flett, Donna Tattersall, Julie Saunders, Vicky Potts, Kwai Yu.
Apologies
No apologies received.
Fun Run
This was very successful with about 170 runners taking part.
Summer Camp - Saturday 18th July
A central meeting/eating area for the camp has been decided. The cost is £5 per tent.
Actions:
Kwai have volunteered to do BBQ for first 90 minutes.
We need more volunteers please.
Summer Fair - Saturday 20th July
Lots of activities planned.
New banner produced for the event.
ICT suite will be used for drop-off items on Friday.
Cake boxes will be sent out. Believe 120 will be sufficient.
Bollin’s Got Talent will take place between 1:00 – 1:30pm
Summer Party – Saturday 4th July
Ticket sale event in the playground has resulted in quite an uptake on tickets.
We believe we are close to “sold out” situation.
Actions
Anyone who knows a business that would like to sponsor brochure to contact Vicky Perrett, Caroline Todd, or other member of team.
Summer Disco – Thursday 23rd July
Bollywood Beach Party theme has been.
Disco will take place between 18:00 – 19:30.
Price remains £2 per child and adults free
Rafia still investigating options for tattoo’s, jewelry, an Indian DJ, toy stall, samosa as well as hot dogs.
40th Anniversary
Altrincham Festival ‘Flower Power’ Float, Saturday 4th July
Staff team and couple of volunteers to date; more needed.
Float to be made on Friday and team need to prepare early on Saturday.
Children/Staff to be dressed as Hippies
To keep the children busy, it was suggested that they blow bubbles whilst being on the float.
Current lorry hire option is for Stamford Hire. However Jean-Bruno is looking at alternative option.
Actions
Jean-Bruno to look at alternative option for hiring a lorry.
Volunteers to help prepare float on Friday and/or man it on Saturday to contact Marilyn Downs
Drivers needed to drive the float on Saturday, volunteers to contact Marilyn Downs
Ruby Anniversary Bollin Cookbook
We would like volunteers to sit on a focus/project group to help get the book up and running. Please contact Vicky Potts [email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it ]
Keen to produce to celebrate anniversary and reflect healthy ethos of school.
Possibly collate 40 recipes to reflect 40 years, asking all families to contribute ideas.
Donna Tattersall able to facilitate print/production at minimal cost.
Discussed possibility of asking Martin Hambleton to support with photography
Janet Roberts volunteered to arrange nutritional summaries for each recipe.
Aim to produce in time for launch at Christmas Fair.
Actions
Input, ideas and volunteers to help drive project to be established.
Gift Aid
In progress – considering one off payments and also options for monthly direct debits.
Head teacher’s Report
Nothing significant to report this month.
Communication and website
Website and e-Communications
Dave Bellin continues to oversee development of our new website.
Looking to establish PTA databse for eNewsletters.
Considering a Swap Shop facility on the new website.
Gift aid form will be made available on the website.
Newsletter
New content for mid-July newsletter would be appreciated.
We will be seeking sponsors for the newsletter. Again, help to identity and sign up sponsors would be appreciated.
New Parents
We will look to invite new parents to provide their email addresses to aid communication
The new welcome packs will cost approximately £1000. However, this should last the PTA a few years.
Communication Budget
A budget should be set-aside for communications. Julie Saunders will propose a figure for approval.
Actions
Julie to provide a budget for communications.
12. AOB
A multi-media workshop has been approved to engage year 6 to produce a 40th Anniversary DVD. Lynne Manifould and an outside Media Consultant are leading this workshop. The short film will be used for promotional purposes e.g. available on PTA and school website for future parents to view. The cost of £800 will be funded by the PTA.
Next Meeting: Monday 20th July from 7.30pm onwards. This will also be a social event and we are looking at a suitable venue. Venue to be advised.
